Missed clock-outs are one of the fastest ways to create payroll disputes, overtime confusion, and admin cleanup. The good news is you can reduce them dramatically with a few simple changes.
1) Make clock-out the default habit
Put the terminal in the natural “exit path” (not just by the entrance). If staff have to walk past it at the end of a shift, compliance goes up immediately.
2) Use shift-based pairing (IN/OUT)
Systems that pair IN/OUT automatically and flag anomalies remove the manual detective work. You want the exception list, not a spreadsheet.
3) Apply sensible rules
- Grace windows for late clock-ins
- Auto-close rules for missed clock-outs (with an audit trail)
- Overnight shift handling across midnight
4) Give managers a clean daily view
A “Today” dashboard showing late arrivals, no-shows, and missing clock-outs lets managers fix issues the same day.
5) Keep it fair and transparent
When adjustments are needed, log who changed what, when, and why. A clear audit trail builds trust.
WorkClocking tip: Use role-based access so only authorised managers can edit clock-ins, and keep every change recorded.